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Talent Acquisitions
Talent Acquisitions

HR Exit Interview Template

How to gain valuable insights and improve employee retention
Click here to copy!

Instruction: Update the summary based on this template below

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Opening Question

What is your motivation for leaving?

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Company Performance Feedback

What is the organization doing well?

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How could the organization be better?

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Working Conditions

How was the working environment (i.e. workplace, job hours, etc.)?

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How could it be improved?

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Highlights & Lowlights

What were your three favorite parts about working here?

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What three things would you change?

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Employee Onboarding

What do you know now that you wish you were told in the onboarding process?

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Advice for a Replacement

What advice would you give to someone starting in your position?

Click here to copy!wudpecker logo
Use in Wudpecker

How to use this template for your next meeting

Want to have automatically generated meeting notes in the specific template format above? Just follow these easy steps!

screen recording showing how to copy the template and paste it as a prompt in Wudpecker's meeting notes
Steps 4-7

Step 1: Log in / Sign up to Wudpecker’s browser app.

Step 2: Conduct your meeting with Wudpecker’s notetaker admitted in it.

Step 3: Go to the Templates section on the Wudpecker website. Select the template you want to use.

Step 4: Press the “Click here to copy” button.

Step 5: In the Wudpecker app, open the notes of the meeting that you want to use the template for.

Step 6: In the notes, click on “Re-write with custom prompt”

Step 7: Paste (Ctrl/Cmd + V) the template that you copied and press “Re-write notes”. You should see the notes in just a couple of minutes.

Why this template is useful

The HR Exit Template is a guide for conducting an exit interview with an employee who is leaving the company. The purpose of the template is to gather feedback from the employee about their experience working for the company, and to identify areas for improvement.

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The template includes questions about the employee's motivation for leaving, their feedback on the company's performance, their thoughts on working conditions, their highlights and lowlights of working at the company, their experience with employee onboarding, and any advice they would give to a replacement. By using this template, HR can gain valuable insights into what is working well at the company, and what could be improved. This information can be used to make changes that will benefit current and future employees, and to help reduce turnover rates.

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This HR Exit Template is a valuable tool for gathering feedback from departing employees and improving the company's overall performance.

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Talent Acquisitions

Introductory Team Meeting Template

View full template

Ice breaker

  • Start the meeting with something fun and light to get everyone energized and alert.

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Team Work

  • Discuss roles, why you have introductory team meetings and how you can work together as a team.  

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Ways of Communicating as a Team

  • State your preferred methods of communication with the team among team members.

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Expectations and Career Ambitions

  • Let the team members know what you expect from them as individuals and as a team.
  • Make an effort to dig deep into each team member's career plans.

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Questions and Feedback

  • Always leave time for team members to ask questions and leave feedback.

Talent Acquisitions

Employee Onboarding Template

View full template

Prior to the First Day

Are all relevant resources and materials prepared for the new hire's first day? This includes employee onboarding paperwork, tools they will need access to, and their workstation. Share any resources the new hire should consult before starting.

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‍Company General Information

Share important company information with the new hire. This includes company values, culture, special achievements, and roadmaps for main objectives.‍

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Company Life

Walk the newcomer through a typical week here. Share your insights into office life. Include information such as typical operating hours, where they can park, how they will access the building, and what the company dress code is.‍

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Tour of the Office

Take the new employee on a tour around the office. Let them know where all the important and common areas (e.g., their workspace, bathroom, kitchen, etc.).

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Role Responsibilities

Review the new hire's role and responsibilities. Explain expectations, long-term goals, and how they fit into the company's vision. Note everything here to share with them later for easy reference.‍

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Paperwork Review

Review all relevant paperwork like benefits packages. Share this information here so the employee can easily reference it.

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Talent Acquisitions

HR Exit Interview Template

View full template

Opening Question

What is your motivation for leaving?

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Company Performance Feedback

What is the organization doing well?

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How could the organization be better?

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Working Conditions

How was the working environment (i.e. workplace, job hours, etc.)?

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How could it be improved?

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Talent Acquisitions

Candidate Interview Template

View full template

General Information

Background about position and candidate.‍

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Role Details

What key responsibilities, requirements, and skills do you want to verify during this job interview?

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Relevant Experience

What previous roles, achievements, or anecdotes make this job candidate qualified for this role?

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Relevant Qualifications / Training

What relevant degrees, diplomas, certifications, or training does the job applicant have?

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Level of Preparation

How prepared was the applicant for the job interview?

This is a great indicator of their interest level in the role.‍

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Career Goals

‍Where does the job candidate see themselves in a few years?

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How does this role support their vision?

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‍‍Attitude / Motivation

‍What did you think of the candidate's attitude towards the role?

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Is it conducive to succeeding in this position?

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Communication / Listening Skills

How were the candidate's written and verbal communication skills? Did they listen?

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What percentage of time did they speak vs listen?

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General Interest in Company / Role

From 1-5, rate the job candidate's interest in the company and role. Are they excited by the opportunity?

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Does it align with their career goals?

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Cultural Fit

How would the candidate fit in with our culture?

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Are they someone our team would enjoy working with?

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General Screening Questions

Include other general questions you'd like to ask as well as candidate responses here.

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‍Recommendation

‍Do you recommend we proceed with this candidate?

Talent Acquisitions

1:1 Remote Employee Template

View full template

Warm up

Start with a light, open-ended question. What’s been keeping you busy?

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Highlight Achievements

What milestones have we hit since our last check-in? Note progress on important initiatives and emphasize takeaways.

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Problem Solving

What’s stopping you from being more productive? How can management help you be more productive?

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Plan to remove specific inefficiencies or roadblocks. Create action items.

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Two-Way Evaluation and Feedback

What are we doing well? What can we do better? Discuss ways to create value for manager, employee, and the organization.

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Open Discussion

Provide space for open discussion. What’s got you excited? Worried? Annoyed?

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Follow-Up

When is our next one-on-one check-in? Summarize any action items arising from the one-on-one.

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Action items:

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